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Property consulting · AI-built software

Property software, without the old rules

Commercial leasing has been stuck with clunky, one-size-fits-all systems for too long. ProTerms uses powerful AI to quickly build almost any tool your business needs, on top of a large, proven product base already working in the field.

Tell us what you need See what's already built
HARBOURVALEShopping Centre
Action List4 items today
Letter of offer · Bean & Bloom CaféShop 12 · accepted online 9:42am
Signed
Rent review · Northside PhysioCPI review due 1 Dec · notice drafted
Review
Missed call · Dan Reeves, Coastline ElectricalIdentified and added to your contacts
AI
Meeting notes · Luxe Nails expansion3 actions sent to your task board
AI
A different way of thinking

Stop bending your business to fit the software

Traditional property software asks you to change how you work, wait years for features and fill the gaps with spreadsheets. We flipped it: the software fits you.

The old way
One-size-fits-all systems built for someone else's portfolio
Long, expensive rollouts and rigid contracts
Spreadsheets and email chains plugging the gaps
Paying for features you never use, while waiting on a vendor roadmap for the ones you need
Your team doing the repetitive admin by hand
The ProTerms way
Tools shaped around how your team already works
Start on a proven product base with no blank page rollout
Your data connected, so the spreadsheets can retire
Need something new? Describe it and we build it with AI
AI handles the routine admin, so people focus on deals and tenants
AI-powered development

If you can describe it, we can build it.

Our team are experienced property and construction people with a deep understanding of AI software development. You're not briefing software engineers who need leasing explained to them. You're talking to people who already know exactly what your business needs.

We've negotiated the leases, managed the centres and run the projects. Now we use AI to turn that know-how into tools that work with your leases, contacts, accounts and documents from day one.

ProTerms online letter of offer on a tablet, showing a fitout contribution being negotiated between Harbourvale and Bean & Bloom Café
Our product base

Start with what's already built. Extend it however you like.

ProTerms isn't starting from scratch. A large library of property tools is already working day to day. Pick what you need and we tailor it to you.

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LeasingOnline letters of offerInteractive, branded offers tenants review and accept on any device, with automatic follow-ups.
LeasingCritical dates & rent reviewsExpiries, options and reviews surfaced well ahead of time.
LeasingProspective tenant pipelineEvery lead, meeting and next step tracked in one place.
TenantsTenant portalDocuments, requests and updates in one professional, branded place.
OperationsMaintenance & work ordersRequests logged, contractors assigned and jobs closed out with tenants kept informed.
OperationsContractor inductionsOnline induction forms, site rules and records for every contractor on site.
FinanceRent, arrears & billsWho's paid, who's behind, and duplicate bills caught before payment.
InsightPortfolio dashboardsLive leasing, vacancy and performance trends for owners and the board.
InsightMonthly leasing reportsDeals, expiries and arrears compiled automatically each month.
CommunicationCall & meeting notesConversations captured, summarised and filed against the right contact.
CommunicationSmart contact captureUnknown callers identified and added to your CRM and phone system.
RecordsDocument archivePaper files digitised, named consistently and easy to find again.
Integrates with the tools you already use Email & calendars Accounting CRM Task boards Phone systems Document storage
Consulting

Property people first, technologists second

We're not consultants looking in from outside. We build, lease and manage hundreds of millions of dollars of commercial and residential property ourselves, and everything we offer gets used on our own buildings first. We bring that same practical experience to yours. We work alongside owners and managers to sharpen leasing outcomes and modernise the way work gets done.

  • Leasing process and documentation reviews
  • Portfolio, vacancy and tenancy-mix advice
  • AI and automation roadmaps for property teams
Tenant experience

A more professional face for your tenants

Every offer, notice and request carries your branding and a polished finish, so tenants feel looked after from the first conversation to renewal.

  • Your logo and colours on every tenant-facing page
  • Clear terms, presented simply, with no dense PDFs
  • Fast responses, with every request tracked

Got a process stuck in the past?

Tell us what's slowing your team down. We'll show you what's already built, and what we can build for you.

Prefer email? Write to hello@proterms.com.au